A missing step in the catalogue
1Insert the following sentence at one of the numbered positions: "If those labels are filed after only their fronts have been photographed, notes on their backs may be omitted from the catalogue." The passage below is an invented practice text, not an account of a real collection.
2A small archive receives a box containing postcards and labels once attached to handmade objects. [1] Staff keep the two kinds of material in separate trays. The labels sometimes have handwritten notes on their backs, and these notes can explain what the labels originally described. [2] For example, a date on the back can connect an otherwise uninformative label to a particular event. The team wants such details to appear in its digital catalogue, not merely to remain somewhere inside a storage box.
3During the first stage of the proposed procedure, a camera photographs the front of each label. [3] An assistant then records the label number and the time of the photograph. The label is ready to be filed, but the assistant has not yet been instructed to turn it over. [4] To prevent this loss, the revised procedure requires photographs of both sides before any label is filed. [5] Staff then compare the two images with the physical label and check that the catalogue links them to the same item. This revision addresses a particular gap in the procedure; it is not a claim that every possible catalogue error has been eliminated.